Currently we accept Cash, Check and Credit Cards. Photo ID and phone number required for all checks.
 Money orders are accepted only as payment for room, they are not accepted for the deposit. 

 Resident Privilege card required for resident rate. 

1. Policies & Guidelines for Facility Rental:
   Rentals must be made in person at community center during business hours: (Applicant/Renter must be 21 years old to reserve a room and is responsible for the rental fee and security deposit & any damages incurred for the room.) Renter must be present and must sign in on day event. In addition, applicant will need to sign out upon completion of cleanup and inspection of room. (City of St. Ann is not responsible for any items lost or left behind at the facility.) By signing contract you are agreeing to the set policies and guidelines for the facility. Deposits will be forfeited if renter/group/vendors do not abide by the signed contract.

    Any changes to contract: must be arranged by the renter contacting the rental representative during regular business hours at least five (5) days prior to the event. (After hours fees & food warmer fees are non-refundable five (5) days prior to event.)

2.  All room rentals must be out no later than time agreed on contract. It is the responsibility of the renter to inform all parties involved (i.e. caterer, bartender, DJ, band members, decorators, guests etc.) of the departure time. Should any individuals from the party remain in the building past agreed contract time, applicant will be subject to forfeiture of full security deposit.

3. Rental and After Hour Fees:  (Hours include setup and cleanup time.)

   Rooms 201, 202, 102 and MP must be paid in full (1) month prior to event date.

   Auditorium requires 50% payment due at the time the contract is written.  Remaining balances must be paid in full (1) month prior to event date.

   After hour fees are available only for Friday and Saturday and will be assessed to the renter at the current rate per hour when the function exceeds normal business hours. (See rental hours for fees.) 

4.  Security deposit is mandatory on all rooms at time contract is signed. (Auditorium $400, all other rooms $100). Renter must arrange with city representative regarding security deposit return, photo ID will be required. Please note all credit cards and any processed payments are returned as a check & mailed to renter. This process could take 4-8 wks.

5.  Rental of the room does not allow the applicant or guests privileges in any other part of the building. Your guests and event/activities are to remain in the designated room as stated on the contract. 

6.  Room will be set up according to your needs but will not exceed Fire Marshall’s set limitations. Table setup requests are due by the renter at least 1 week prior to the event or the standard set up (rectangular only) will be set up. Room set ups cannot be changed on the day of event.

7.  Any newspaper articles or advertisement for any event held at the community center must be submitted for approval by the Director of Parks & Recreation. Phone number of the community center may NOT be used in advertisement.

8.  The community center has a consumption liquor license only. Thus, the city is not allowed to sell or supply alcohol for any rental events. Alcoholic beverages are subject to the following state guidelines. 

   • No alcohol may be stored in building overnight and is NOT allowed in the building on Sundays.
   • At no time is it permissible for the renter to “sell” alcoholic beverages. 
   • Legal drinking age in Missouri is 21 years old. Any person who supplies intoxicating liquor or non-intoxicating beer to anyone under the age of 21 shall be deemed guilty of a misdemeanor and held responsible to the authorities. 
   • All alcoholic beverages must remain in your rental room. Do not take into lobby, public restrooms, or parking lot.

9.  Smoking is prohibited in the building; this includes vapor cigarettes, cold flame items and smoke (fog) machines. 

10.  Gambling and/or sale of merchandise or exchange of money for goods or services is not allowed on city property.

11. Inflatables are allowed in the gymnasium area only with liability waiver and are subject to approval by Director.

12.  Food and drinks are the responsibility of the renter. Cooking is not allowed onsite. Rooms include: hand sink, microwave, mini fridge and 2 buffet tables. Food truck usage in lieu of caterer would be subject to city business license regulations.

13.  Day of Event: Applicant/renter is responsible for: table coverings, all decorating, music, bartenders, caterers, etc. Including sharing of the rules and regulations, signing for any deliveries for event, return of courtesy cart, signing in & out for event.

    • NO confetti, glitter, chalking or writing on walls or mirrors is allowed inside or outside of the center.
    • Table Decorations Only:  Do not use tape, putty, pins, nails, decals on walls or ceilings. Floor runners/red carpets are not allowed. Any damage to walls or floors will result in forfeiture of the security deposit plus any cost of damage not covered by deposit amount. Renter is responsible to share this information with any decorator/planners. 
    • It is the responsibility of the renter to bring any supplies needed (i.e. scissors, pens, blue painters tape, coffee pots, extension cords, mics/projector equipment etc.). The center’s staff are not to be contacted for use of these items. 
    • Cleanup: Renter is responsible for cleanup of room: clear off tables, wipe down counter and kitchenette areas, wipe up any spills, pick up any trash etc. Applicant must return any cart borrowed for their event before departure from building.  (Cleanup must be completed & room vacated by all guests, your vendors and yourself by time on contract. Late checkout can also result in loss of deposit.)
    • All guests are to enter and exit at front door. All other doors are for emergency exit only.

14.  Additional Fees: Bags of ice are available for purchase at a cost of $3 per 8lb bag. Payment for ice is due at time of purchase.Use of Food Warmer Cabinet, if available at contract signing, requires an additional $20 rental fee.

Security deposit will be withheld until all fees are paid in full.